Costume parties are a great way to spice up a special occasion. It’ll allow people to stretch their imagination and creativity and come as their beloved character, whether TV series or movies. They can come as popular superheroes or less known anime characters like coming as a black butler cosplay.
The real challenge in all parties lies in the planning stage. With so many options available, it can be hard to pick the right theme, venue, music, and guests. For your peace of mind the next time you throw an amazing costume party, here are five helpful tips.
- SET THE SIZE OF THE PARTY.
If you are planning a big costume party, you should start planning at least six to nine months in advance. If you organize a small ball, allow yourself at least four months to get everything ready. Don’t forget to create a guest list immediately.
- CHECK YOUR BUDGET SHEET.
Compare prices by calling local caterers, venues, stores, and musicians. Adjust your budget based on price estimates. If you want to cut costs, ask friends and family to help with cooking, decorating, or other tasks. You may also consider potluck. If you have, say, five friends and they all contribute two plates of appetizers, you won’t need to pay for catering. The party can take place at a friend’s house or in the backyard, saving you the cost of renting a place.
Include decorating expenses in your budget because a bland room isn’t going to jive nicely with how people are dressed up creatively. If you’re throwing the party on Halloween, you can buy decorations days prior to the party since Halloween decorations are fairly common and easy to come by. You can also enlist the help of your friends and family in helping make decorations for the event.
- CHOOSE A THEME.
Some examples of costume themes include Gothic, Mardi Gras, Carnival, Vampire, Halloween, and Renaissance. Once you have selected the theme, include it in other party elements. For instance, if you are doing a Vampire theme, serve food that hints at blood. For a Renaissance celebration, you can offer aperitif and champagne.
- SEND AN INVITATION TWO MONTHS AHEAD OF TIME.
You can make them yourself, buy them, or simply send out the invitation via email. Let your guests know the theme of the party. Never send out invitations at the last minute. Guests will need ample time to put together their costumes, whether ordering a ready-to-wear one online or making it themselves.
- RESERVE A PLACE AND A CATERER IMMEDIATELY.
You will need to set these party essentials six months for a big party, and four months for a smaller gathering. Provide the caterer with the total number of guests you expect to come so they can give you a cost estimate and finalize the menu ideas.
You should also start looking for local bands and DJs. If you are looking to cut costs, you can contact the local high school and talk to the band teacher. You can ask them if they know of any talented student musicians willing to play at your party at a lower cost. Don’t forget to hear the musicians play before agreeing to hire them.
And as a last reminder, don’t forget to draw up a contract for both the musician and the caterer. This is something many party-planners forget to do and it could lead to all sorts of misunderstanding and miscommunication.
Costume parties always get everyone excited. People can come in their creative characters and outfits. If you want everyone to put in a little effort in their look, you can dangle a best in costume award at the end of the time.
Leanne Brooks is a passionate blogger who loves to write about games, costume play, fiction, and more. She is currently working with cosplayhero.de, the world’s leading online cosplay shop for black butler cosplay costumes.